Apply for Supply Activity Supervisor at Medecins Sans Frontieres
(MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare.
Experience: 1-2 years
Location: Zamfara
Main Objective and Responsibilities of the Position
- Planning and supervising the execution of supply activities in the project for one or more areas of the supply program (Warehouse, Procurement, Transport and Customs, etc.) according to MSF protocols and standards in order to ensure the optimal functioning of the mission
General Accountabilities
Ensuring an effective running of the supply activities in the project on a day to day basis as specified by the line manager, ensuring compliance to MSF standards, protocols and procedures. The activities can include one or more of the following areas:
Warehouse / MED & LOG: Planning and supervising the execution of the Warehouse and Stock Management activities in the project. Ensuring sufficient stock for the effective functioning of the supply activity to avoid stock ruptures, losses and excess stocks in the mission, controlling and monitoring the medical and non-medical stocks and assets and ensures that storage is carried out under optimum conditions.
- Procurement: Planning and supervising the procurement activities in the project and liaise the coordination supply team for any procurement that is conducting in the capital or international level. Ensuring an efficient and on-time purchasing.
Transport and Customs: Planning and Supervising the execution of all activities related to an efficient clearance and shipment of goods in the mission ensuring the clearing and the transport of medical and non-medical goods of the mission
Other supply activities
Communicating with customers, keeping them up to date concerning their order status and prioritizing procurement and transport according to their needs
Supervising, in close coordination with the HR department, the associated processes (training/induction, evaluation, potential detection, development and communication) of the staff under his/her, responsibility in order to ensure both the sizing and the amount of knowledge required.
- Ensuring smooth running of administration and procedures related to his/her supply activity(ies)
- Performing delegated tasks according to his/her specialty and as specified in his/her job description
- MSF Section/Context Specific Accountabilities
Supply Administration:
Responsible for supply administration, maintaining the Gummi project’s archiving and unified database.
Responsible for filing documents, correspondence, and other papers relating to supply in the project, as well as the archives.
Keeps both soft and hard versions of all supply folders, files and binders, in MSF Log/Admin Kit.
- Responsible for the Unifield supply database, consults with the Supply Activity Officer, Purchaser regarding the update of suppliers’ data (addresses, prices, preferred items), and Store Keeper for update and verification of his respective stocks
Analyses the standard items and compares it periodically with items regularly ordered by the project.
In collaboration with the Logistics Manager keep track of items regularly purchased locally and advise the capital supply team on creating codes in the Unifield database.
Requirements
Education: Essential technical diploma, in supply chain / preferably BA degree in supply chain, or related fields.
Experience: 1-2 years in MSF Logistics Department, previous experience in supply chain-related jobs
Languages: Mission language (English ) and local language, essential Hausa or Fulani
Knowledge: Computer literacy (good knowledge in computers is an asset.)
Competencies:
- Results and Quality Orientation L2
- Teamwork and Cooperation L2
- Behavioral Flexibility L2
- to MSF Principles L2
- Stress Management L3
Method of Application
Interested and qualified? Go to Medecins Sans Frontieres on forms.office.com to apply
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