Procurement Assistant at Premiere Urgence Internationale (PUI)
who are we
Emergency First International is an international NGO, non-profit, apolitical and secular. Emergency First International was born from the merger between two French NGO Première Urgence and Aide MÃdicale Internationale.
Experience 2 – 3 years
Location: Katsina
General Objective
Under the direct supervision of the Procurement and Logistics Officer, the Procurement Assistant is responsible to process purchasing file and transactions for equipment, materials, supplies, capital goods, and services.
- S/he is also supporting the Procurement officer in all the reporting regarding procurement tools.
Responsibilities
Procurement:
In collaboration with Procurement officer, streamline the procurement& delivery process
- Receive procurement requests/purchase orders, clarify request when necessary and complete purchase order
- Negotiating prices with suppliers and subcontractors
- Assist in organizing the procurement process
- Ensure that the project codes and budget lines are accurate
- Seek products that offer good value for money and negotiate the best prices
- Follow-up on order processing to ensure timely deliveries are done
- Assist the Procurement Officer to control the quality/quantity for all supplies ordered and delivered
- Ensure good relationships are established with local suppliers
- Respect PUI procedures in all procurement activities
- Facilitate proper paper trail and filing of all procurement documents
Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed and copies forwarded to the Procurement Officer
Support the Procurement officer in attending all the procurement committee meetings when s/he is unavailable or when mandated by the management
- Update the weekly procurement tracker follow-up and submit to Procurement officer
- Update the price list on monthly base and submit to Procurement officer
- Ensure the archiving of procurement files and contracts are in compliance with PUI procedures
- Prepare procurement report as requested by the Procurement Officer
Storage and transportation:
- Support the Procurement Officer in the organization of a safe delivery of goods
- Liaise with the logistics assistant to ensure space is ready to welcome goods
- Liaise with the Logistics officer regarding store maintenance and set up
- Support the Procurement Officer for tasks related to the transport of goods, equipment, materials and other supplies to a second location
Internal reporting:
Serve as the focal point to the logistics department when it comes to issues relating to purchase invoice
- Report any issues or challenging to his/her line manager
- Report on any identified improvement on the procurement tools to his/her line manager
Archiving:
- Assist in archiving all the hard copies linked to procurement at the base level
- Prepare and file necessary documents from other departments regarding the procurement process.
Requirements
Candidates should possess a First Degree with 2 – 3 years experience.
Salary
N472,044 Monthly.
How to Apply
Interested applicant can apply via this link
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