Finance Support Assistant (Consultant) at Malaria Consortium - Adamawa - NAIJA STICK

Finance Support Assistant (Consultant) at Malaria Consortium - Adamawa

Malaria Consortium (MC) is a leading non-profit organization dedicated to the prevention, control, and treatment of malaria and other communicable diseases in Africa and Southeast Asia. 

• MC works in close collaboration with communities, governments, academic institutions, and both local and international partners to deliver evidence-based public health interventions. 

Malaria Consortium’s technical expertise plays a key role in strengthening monitoring and evaluation systems, supporting informed decision-making, strategic planning, and the overall enhancement of health systems - thereby contributing to poverty reduction and sustainable economic development.

We are recruiting to fill the position below:

Job Title: Finance Support Assistant (Consultant)

Location: Adamawa

Objective

To provide robust, hands-on finance support during the SARMAAN AZT MDA campaign in Adamawa and Gombe State by ensuring timely documentation, processing, and disbursement of payments related to training, logistics, and service delivery across all LGAs.

Purpose of the Assignment

The Finance Support Assistants will:

• Provide clerical and administrative finance support throughout the campaign period.
• Facilitate and track payments related to vendor, cascade training, MDA activities, and logistics.
• Ensure accuracy and completeness of financial documentation in accordance with donor and MC internal policies.

Methodology

The methodology for this assignment involves providing targeted finance support to the State Finance Officer throughout the 2025 training and distribution campaign in Adamawa and Gombe State. 

• Adamawa state is subdivided into 21 LGAs, grouped into 3 operational clusters.
• One Finance Support Assistant will be assigned per cluster (covering approximately 7 LGAs each) While Gombe will is subdivided into 11 LGAs, grouped into 2 Operational cluster.
• Each assistant will support payments for an estimated 5,000–6,000 campaign personnel and over 40 vendors per cluster in Adamawa and Gombe. 

Responsibilities will include documentation review, payment tracking, schedule preparation, and compliance monitoring in collaboration with the state finance officer.

Key Responsibilities

Daily Tasks:

Review all transactions and ensure completeness of documentation and required approvals.

Review attendance records using the approved database and prepare accurate payment schedules for AZT Campaign personnel, ensuring that schedules match both the attendance sheets and the database.

• Prepare payment vouchers and ensure proper cost classification and coding.
• Receive payment advice and attach to relevant documents for proper filing.
• Collaborate with the Finance Officer to ensure that payment vouchers (PVs) are raised with all supporting documents and are properly filed.
• Advise the Finance Officer on financial issues and flag areas of concern, proposing potential solutions.
• Maintain an Excel journal template to record all completed payments and share with the Finance Officer weekly for posting.

Weekly Tasks:

Follow up with finance officer and dotted line supervisors for pending documentation that would enable achievement of deliverables.

• Prepare and submit payment schedules for cascade trainings and MDAs by LGA.
• Review supporting documents before submission to the country office for archive.
• Maintain and update trackers for paid vs pending claims by activity and LGA.
• Track and receive all invoices from suppliers and vendors; process invoice authorisation forms and process payments with appropriate approvals.
• Assist with Failed payment tracking and reconciliations.

Operations and Other Tasks:

Archive, scan, and file all finance documents, ensuring compliance with the MC finance manual filing standards.

Maintain a tracker for all payment documents and ensure they are sent to or received from Abuja.

• Support audits by making the required documents available.
• Assist in asset spot checks and physical verification exercises.

Application Deadline: 22nd October, 2025

How to Apply 

Interested applicant can apply via this link 

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