Assistant Records Management Officer (Level 4) at Medecins Sans Frontieres (MSF) - NAIJA STICK

Assistant Records Management Officer (Level 4) at Medecins Sans Frontieres (MSF)

Médecins Sans Frontières is a private, international organisation. 

The organisation is made up mainly of doctors and health sector workers and is also open to all other professions which might help in achieving its aims. 

• Médecins Sans Frontières provides assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict. 
• They do so irrespective of race, religion, creed or political convictions.

We are recruiting to fill the position below:

Job Title: Assistant Records Management Officer (Level 4)

Location: Kebbi

Employment Type: Contract (6 months Definite with possibilities of extension)

Main Purpose

As part of their work as a medical humanitarian organization, MSF staff constantly produce and use documents and files.

These are important assets for the organization: they guide MSF’s work, provide evidence that activities have been carried out or results have been achieved, record knowledge and best practices, and are often of historical or legal significance.

• We understand “document” as a source of information, whether in paper, digital or other formats, that we can use for reference, study or as an authority.
• “Records” can be understood as information created, received, and maintained as evidence and as an asset by an organization or person, in the course of the transaction or in pursuit of legal obligations.

We understand “records and records management” as the management area responsible for the effective and systematic control of the creation, receipt, maintenance, use and disposition of documents.

• The Record Manager assistant: contributes to the implementation of the Mission’s records management policy, collection, conservation, processing, communication, and enhancement of the archives.
• It carries out its activity under the control of the Record Manager.
• He oversees managing the Mission’s current, intermediate, and historical accounting documents.
• To do this, he applies MSF’s recommendations and protocol to the context of the Mission.

Minimum Required Skills and Qualifications

Bachelor’s Degree in library and information science, Records and Archives Management, Information Management, or Documentation and Communication Studies.

• Minimum of 2 – 3 years of progressive experience in records management, archiving, or documentation administration, preferably within an NGO, international organization, or corporate environment.

Demonstrated experience in implementing or maintaining physical and electronic archiving systems.

• Proven track record in digitization projects, including scanning, indexing, and metadata management.
• Experience in training staff on document and records management practices is highly desirable.
• Exposure to data protection laws, confidential information handling, and compliance frameworks is an advantage.
• C1 independent user of the mission’s working language.

Knowledge:

Good knowledge of document and archive management tools (inventories, indexes, document management systems, etc.)

• Strong knowledge of information governance, data protection, and archival standards (both physical and digital).
• Proficiency in using digital collaboration and archiving tools such as SharePoint, Teams, OneDrive, and Nestor.
• Competent user of MS Office 365 (e.g., SharePoint, OneDrive)

Competencies:

• Results.
• Teamwork.
• Flexibility.
• Commitment.
• Service.
• Cultural.

Application Closing Date

• Wednesday, 26th November, 2025.

How to Apply

Interested and qualified candidates should:

Click here to apply online

Apply Now 

Note

• Only short-listed candidates will be notified and invited for interview; MSF Belgium takes this opportunity to thank all potential candidates for their application.

Important:

Dual Employment is considered gross misconduct and hence not acceptable.

• Applications should be sent through the indicated channel else application will not be entertained.
• Only short-listed candidates will be contacted for the next steps.
• MSF reserves the right to cancel any step or whole of the recruitment process at any stage.