Administrative Assistant Vacancy at Lafiya Nigeria
At Lafiya, we’re on a mission to make contraception accessible to anyone who needs it and wants it, no matter where they live.
Through our network of dedicated female health professionals, our Lafiya Sisters, we provide information and deliver contraception directly to communities that need it most.
- Our approach is cost-effective, community-based, and deeply rooted in respect and agency. We operate in hard-to-reach communities that otherwise do not have access to contraceptive products and information.
- We currently run our core programme across six states in Nigeria, managing 600+ Lafiya Sisters.
- In addition to our direct community work, we are building our own supply chain to address widespread supply challenges in Nigeria and are partnering with government stakeholders to realise sustainable financing models for the procurement of contraception.
- To date, we have supported more than 800,000 women through our innovative last-mile approach.
We are recruiting to fill the position below:
Job Title: Administrative Assistant
Position Overview:
We are seeking an energetic, proactive, and versatile Administrative Assistant to support the day-to-day smooth running of our office and operational activities.
- In this role, you will be the backbone of our daily physical operations, ensuring the office is pristine, open, and secure, welcoming guests, providing hospitality, and assisting team members across departments.
- You will also provide hands-on administrative support for field events, training in focus states, document digitisation, and physical mail handling.
What You’ll Do
Facility Management & Utilities
Be responsible for unlocking and preparing the office every morning before staff arrive and securely locking up at the end of the day.
- Ensure the entire office environment is thoroughly clean, organised, and welcoming before working hours start.
- Supervise cleaning personnel or carry out basic tidy-up checks.
- Oversee daily facility readiness, ensuring electricity and backup power supply, and internet subscriptions are active without service interruption.
- Monitor lighting, plumbing, furniture, and general building repairs; arrange prompt repairs with the facility management and local technicians as needed.
- Ensure kitchen/pantry supplies, drinking water, and hygiene essentials are stocked continuously.
- Document Management, Digitisation & Record Keeping
- Handle routine and high-volume printing, photocopying, and physical document preparation for meetings and field activities.
- Scan physical paperwork, forms, receipts, and invoices to convert them into organised digital files.
- Maintain an organised physical and digital filing system to ensure easy retrieval of organisational records.
- Prepare, send, track, and receive physical letters, official mail, parcels, and courier packages.
- Submit official hard-copy documents to government bodies or external partners and pick up essential documents.
Qualifications & Skills
Education & Experience
- Diploma (ND/HND) Office Management, Public Administration, or a related discipline.
- 1–3 years of experience in administrative support, front desk, hospitality, or office operations.
Technical Skills
Proficiency with printers, scanners, and digital filing tools, alongside basic competence in MS Office/Google Workspace (Word/Docs, Excel/Sheets).
- Experience with digital signature platforms (e.g., DocuSign) and travel management portals.
- Familiarity with task management platforms and automation workflows is an advantage
Soft Skills & Competencies
Energetic and willing to roll up your sleeves to handle both physical and administrative tasks.
- Clear and professional verbal and written communication skills.
- Excellent time management skills with the ability to prioritize tasks coming from multiple departments.
- Warm, polite, and professional demeanor while assisting visitors and colleagues.
- Open and able to travel to other states to support field activities and training as required
Benefits include:
- 40 days of paid annual leave inclusive of national holidays
- Fully paid 16 weeks of parental leave
- Laptop, phone and communications data allowance
- Working closely with a team of senior leaders who are collaborative, ambitious and serious about impact.
- HMO insurance cover, travel reimbursements, access to a co-working space.
What is the recruitment process for this role?
We value your time and aim to make our recruitment process as insightful as possible. It includes:
Stage 1: Application Form & Assessment.
- Share your CV and complete a 40-minute multiple-choice quiz to assess your fit for the role.
Stage 2: Test Task.
- Engage in a 1-3 hour task that mirrors the kind of work you’ll do with us.
Stage 3: Interview.
This is the final stage, after which we’ll make offers.
- All candidates will be asked the same questions in a 1-hour interview, and you’ll get the questions in advance.
- It will also be an opportunity for you to ask us questions.
Compensation:
- ₦275,000 – ₦300,000 gross per month, plus benefits
Location: Kano
Deadline: Oct 20, 2026
How to Apply
Interested applicant can apply via this link
