Field Admin & Logistics Assistant at Lindii Peace Foundation (LPF)
Lindii Peace Foundation (LPF) is a Non-Profit and Non-governmental Organization in Nigeria which was registered as a corporate body with the Corporate Affairs Commission on the Eleventh (11th) day of July, 2014.
About The Role
Lindii Peace Foundation (LPF) is seeking a reliable, organized and proactive Field Administration and Logistics Assistant to provide administrative, logistical and operational support to the organization\'s field activities.
- The successful candidate will support the day-to-day running of the field base, including office administration, transportation coordination, inventory and asset management, supplies monitoring, facility maintenance and general logistics support.
- The position will work closely with the field team, Programme, Finance, Procurement and Administration units to ensure that operational needs are addressed promptly and in accordance with organizational policies and procedures.
Key Deliverables
The successful candidate will be expected to contribute to the following:
Properly maintained and functional field office facilities.
- Updated administrative files, registers and correspondence records.
- Accurate inventory and stock records for supplies and equipment.
- Updated field base asset register and asset assignment records.
- Properly documented vehicle movements, fuel usage and maintenance requests.
- Timely processing and follow-up of approved administrative and logistics requests.
- Complete records of goods received, issued, transferred and distributed.
- Regular reports on administrative activities, inventory, fleet support and facility maintenance.
- Organized and accessible documentation for internal reviews and audits.
- Timely reporting of operational challenges, stock discrepancies, asset damage and maintenance requirements
Required Qualifications & Experience
Minimum Qualifications
National Diploma (ND), Higher National Diploma (HND) or Bachelor\'s degree in Business Administration, Public Administration, Logistics and Supply Chain Management, Transport Management or a related field.
- Minimum of two (2) years of relevant experience in administration, logistics, office support, inventory management or a related role.
- Experience maintaining administrative records, inventory registers, asset records and other operational documentation.
- Demonstrated ability to coordinate routine office operations, supplies and logistics requests.
- Basic knowledge of vehicle movement documentation, fuel records and maintenance tracking is an advantage.
- Good working knowledge of Microsoft Office applications, particularly Word and Excel.
- Good written and verbal communication skills.
- Strong organizational, time-management and record-keeping abilities.
- Demonstrated integrity, reliability, attention to detail and willingness to take initiative.
- Ability to work collaboratively with colleagues from different departments and professional backgrounds.
Desirable Experience
Experience working with NGOs, INGOs or humanitarian and development organizations.
- Experience supporting field offices or operations across multiple locations.
- Familiarity with stock control, asset management and basic fleet administration.
- Knowledge of procurement and logistics documentation procedures.
- Experience working in a conflict-affected or emergency-response environment.
- Familiarity with workplace safety, security procedures and responsible resource management.
Core Competencies
The successful candidate should demonstrate:
Organization and time management: Ability to prioritize tasks and manage competing administrative and logistics requirements.
- Attention to detail: Ability to maintain accurate records and identify documentation gaps or discrepancies.
- Accountability and integrity: Commitment to proper documentation, transparency and responsible use of organizational resources.
- Communication and teamwork: Ability to coordinate effectively with field staff, suppliers and relevant internal departments.
Qualification:
- Diploma, HND or Degree
Deadline: Not Specified
How to Apply
Interested and qualified candidates should submit the following documents:
An updated CV detailing relevant qualifications, professional registration or licence where applicable, medicine dispensing experience, pharmaceutical stock management experience and relevant technical competencies.
- A cover letter clearly demonstrating their suitability for the position, including relevant experience in medicine dispensing, prescription management, patient support, pharmaceutical inventory management and medicine safety.
Applications should be submitted to:
using the job position as the subject of the mail
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