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U.S Embassy Recruitment For USAID Administrative Assistant

Jul 10, 2022


U.S Embassy Recruitment For USAID Administrative Assistant – Application are nvited from suitably qualified applicants to apply for U.S Embassy Recruitment For USAID Administrative Assistant.

Announcement Number:
     • Abuja-2022-082
Hiring Agency:
     • Embassy Abuja
Position Title:
     • USAID Administrative Assistant (Current Mission Employees Only) (72062021R10033)
Open Period:
     • 07/07/2022 - 07/25/2022
Format MM/DD/YYYY
Vacancy Time Zone:
      • GMT+1
Series/Grade:
      • LE - 4005 7
Salary:
      • NGN ₦6,455,212
Work Schedule:
      • Full-time - Work Schedule is 40hrs per week
Promotion Potential:
      • LE-7
Duty Location(s):
      • 1 in Abuja, NI
Telework Eligible:
      • No
For More Info:
      • HR Section
000-000-0000
HRNigeria@state.gov
Overview
Hiring Path:
      • Open to the public

Who May Apply/Clarification From the

Agency:

For definitions use URL www.usaid.gov/ads/policy/glossary

Current Mission Nigeria (Citizen & Permanent Resident) Employees only
Security Clearance Required:
     • Public Trust - Background Investigation
Appointment Type
     • Permanent

Appointment Type Details:

Five (5) years renewable, estimated to start on or after August 2022

Marketing Statement:

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in Washington, D.C., USAID fosters transformational development around the world. Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance. We operate in the following regions of the world: Afghanistan and Pakistan, Africa (all of Africa), Asia, Europe and Eurasia, Latin America and the Caribbean and the Middle East.

Qualifications:

Prior Work Experience:

A minimum of three (3) years of administrative or secretarial work experience, of which two years should be in related work with a U.S. Government Agency, Non-Governmental Organizations (NGOs), other donor organizations, host-government organizations, or private-sector institutions is required.

Job Knowledge

The Administrative Assistant should be familiar, or able to quickly become familiar with the responsibilities and activities of the Office of assignment, as well as possess a general knowledge of standard office procedures and practices. The Administrative Assistant should have the ability to develop an excellent understanding of USG file management, mail handling, and correspondence formatting.

Skills and Abilities:

The Administrative Assistant must be proficient in keyboarding and in operating computers with standard software, including Microsoft Word, Excel, PowerPoint, Outlook, and other software programs as designated. The Administrative Assistant must be proficient in using the Internet and E-mail.

Language Proficiency:

Level 4 (advanced professional proficiency) English both oral and written, is required. Language competency may be tested.

Benefits and Other Info

Benefits:
Agency Benefits:

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

      • Health Insurance
      • Annual Salary Increase (if applicable)
      • Annual and Sick leave
      • Annual Bonus

ALLOWANCES (as applicable): 

   • Transportation Allowance
     • Meal Allowance
     • Miscellaneous Allowance
     • Housing Allowance

TAXES

The Mission emphasize to its employees of the fact that they are obliged to observe Nigerian Laws, including those concerning income and related tax obligations.  Payment of such taxes is a matter between the individual employee and the Nigerian Government. In the absence of a specific international agreement, the U.S. Government will not withhold local taxes from an employee’s salary.

How to Apply:

Eligible applicants are required to complete this on-line application process and submit any applicable required documents by 11:59 p.m. GMT on the closing date of this announcement.

Eligible Offers are required to complete and submit the offer form AID 309-2. (Offeror Information for Personal Services Contracts with Individuals); AND a current resume that provides the same information as AID 309-2 form.

Offer or submissions must clearly reference the Solicitation number on all offer or submitted documents.

All documentation that supports or addresses the requirements listed above (e.g., certificates of education (degree), NYSC certificate/exemption etc.) MUST be attached to the application. Please note that all required documents must be received by the closing date online, and that we will determine your eligibility and qualifications based solely on the material received by the closing date.

A type-written and signed application letter specifically applying for this position and addressing the minimum requirements as advertised.

Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated. *

Required Documents:

      • Current Resume
      • Signed Cover Letter
      • Relevant Certificates
      • University Transcripts
      • List of 3 References

Next Steps:

After the closing date for the receipt of applications, applications will initially be screened for conformity with the minimum requirements and a short list of applicants developed. 

Following this initial review and short listing, a Technical Evaluation Committee (TEC) will convene to review applications that meet the minimum requirements and evaluate them in accordance with the evaluation factors (1-3). Applications from candidates which do not meet the minimum requirements will not be evaluated.  As part of the selection process, finalist candidates will be interviewed.  Only shortlisted applicants will be contacted.  No response will be sent to unsuccessful applicants.

USAID reserves the right to interview only the highest ranked applicants in person or by phone OR not to interview any candidate. 

Applicants are required to provide three (3) reference persons who are not family members or relatives, with working telephones and email contacts. The references must be able to provide substantive information about applicant’s past performance and abilities. Reference checks will be made only for applicants considered as finalists. If an applicant does not wish for the current employer to be contacted as a reference check, this should be stated in the resume. Note that if an applicant had a previous position with USAID, you must list your previous supervisor as a referee.

Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated.

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