Archivist at Alliance for International Medical Action (ALIMA) - NAIJA STICK

Archivist at Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an international medical organization, founded in 2009. 

• ALIMA’s aim is to provide a high standard of healthcare in situations of emergency or medical disaster and to improve the practice of humanitarian medicine by developing innovative projects associated with medical research. 

Job Type: Full Time

Qualification: BA/BSc/HND

Experience: 2 years

Location: Abuja

Job Field: Administration/Secretarial

Position Purpose

The Archivist ensures the effective control, organization, digitization, storage, and security of all mission-wide administrative and accounting records.

Working under the supervision of the Supply Manager, the Archivist is responsible for ensuring that documents are properly archived, easily accessible, audit-ready, and aligned with ALIMA’s established procedures and donor expectations.

• The Archivist evaluates and researches documents to determine their importance and long-term value, supports audit preparation, and strengthens record-keeping practices across departments. 
• A confidentiality agreement will be signed upon onboarding.
• This position will work closely with Supply Chain, Finance, Logistics, Medical, and other departments to bring archiving practices to full compliance (100%) and improve overall documentation management across the mission.

Special Considerations:

The Archivist is strictly bound by confidentiality regarding all administrative, financial, and sensitive documents accessed during their duties. 

• Discretion and adherence to ALIMA’s security procedures are mandatory.
• This job profile may evolve based on operational needs. 
• Additional tasks may be assigned by the supervisor in line with the position.

Key Objectives

Ensure proper archiving, filing, digitization, and secure storage of all Supply Chain and accounting documents in line with ALIMA standards.

• Collaborate with Finance, Logistics, and Medical teams to align archives using checklists and required procedures.
• Improve acquisition, preservation, categorization, and access to both physical and digital records.
• Create well-structured research files for procurement and payment documentation in line with audit expectations.
• Train and support staff on archiving methodologies to ensure sustainability after the end of the contract.

Establish and implement an archiving procedure consistent with supply chain workflows and payment processing plans.

Main Responsibilities

Archiving & Documentation Management

Evaluate and prioritize records for preservation, conservation, and long-term storage.

• Organize, catalogue, and maintain all mission documentation in accordance with ALIMA standards.
• Digitize and securely archive documents using approved formats and systems.
• Maintain and regularly update the archive database to ensure accuracy and accessibility.

Requirements & Skills

Education & Experience

Candidates should possess a Bachelor's Degree or an HND qualification with at least 2 years of relevant work experience.

• Proven experience as an Archivist or in a similar records-management role.
• Knowledge of document types and their historical or administrative value.
• Experience in researching, categorizing, and determining the significance of records.
• Relevant training or certification in archiving, records management, or library science is an advantage.

Technical & Professional Skills

Strong understanding of archiving principles and best practices.

Ability to organize, classify, and preserve large volumes of documents.

• Experience using archive databases or record-keeping systems.
• Excellent attention to detail and analytical skills.
• Strong interpersonal skills, with the ability to work under pressure and meet deadlines.

Deadline: Not Specified 

How to Apply 

Interested applicant can apply via this link 

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