Office Assistant, G2 at the United Nations Office on Drugs and Crime
The United Nations Office on Drugs and Crime is a United Nations office that was established in 1997 as the Office for Drug Control and Crime Prevention by combining the United Nations International Drug Control Program (UNDCP) and the Crime Prevention and Criminal Justice Division in the United Nations Office at Vienna.
- It is a member of the United Nations Development Group and was renamed the United Nations Office on Drugs and Crime in 2002.
Job Title: Finance and Budget Assistant, G4
Job Opening ID: 268238
Location: Abuja
Job Family: Administration
Job Network: Management and Administration
Category and Level: General Service and Related Categories, G-4
Job Description
This position is located in the Project Support Team (Operations) of the UNODC Country Office in Nigeria (CONGA), Abuja. The Project Support Team provides integrated operational services in finance, procurement, and administration to all projects and units.
- Under the direct supervision of the Chief Finance Officer (CONGA) and the overall guidance of the Operations Manager, the incumbent provides finance and petty cash management support, ensuring high quality, accuracy, and consistency of work.
Responsibilities
- Within delegated authority, the Office Assistant will be responsible for the following specific duties:
Banking Details Management:
Process requests for the registration of bank details for vendors, individual contractors, consultants, and meeting participants, as well as all CONGA employees, ensuring completeness and accuracy of all supporting documentation.
- Perform data entry related to banking information with a high degree of precision, in accordance with established financial procedures.
- Verify the accuracy of bank account information against supporting documents to prevent errors in payment processing.
- Maintain and update banking records and files, ensuring all data is current and correctly filed, both electronically and in hard copy as required.
- Respond to routine inquiries and follow-ups from colleagues and partners regarding the status of banking registration.
Financial Transactions and Processing:
Process and monitor all financial transactions in Umoja (e.g., payment requests, travel claims, vendor creations) in a timely and accurate manner.
- Assist in the review and processing of grant disbursements to implementing partners, ensuring documentation is complete.
- Maintain and update financial records and files, ensuring proper filing of supporting documents for all transactions.
- Assist in the monitoring of project expenditures against approved allotments and report any discrepancies to the supervisor.
Financial Reporting and Support:
Extract and compile financial data from Umoja to support the preparation of regular reports, forecasts, and financial statements.
- Provide support during internal and external audits by retrieving documents and providing information as required.
- Provide guidance and advice to project staff on financial routines and procedures.
- Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assist with visualizations and updating information material such as web pages or brochures.
- Perform other related duties as assigned.
Requirements
Educational Qualification:
- Candidates should possess a High School Diploma or equivalent is required
Work Experience:
A minimum of one year of work experience in clerical work, data entry, or administrative support is required.
- No years of experience are required for candidates who possess a first-level university degree or higher
- Experience in processing financial data or banking information is desirable.
- Experience with SAP, in particular with Umoja, is desirable.
Languages:
English and French are the working languages of the United Nations Secretariat.
- For this job opening, English is required.
- There are no additional desirable languages specified.
The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult
https://languages.un.org for details).
Required Languages:
Essential:
- English (Reading, Writing, Listening, Speaking): UN Level II
Desirable Languages:
- English (Reading, Writing, Listening, Speaking): UN Level II
Assessment:
- Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.
Deadline: 4th December, 2025.
How to Apply
Interested applicant can apply via this link
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