Finance Support Assistant (Gombe) at Malaria Consortium
Malaria Consortium is one of the world’s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia.
Malaria Consortium has been awarded a grant to scale up the Safety and Antimicrobial Resistance Mass Administration of Azithromycin (SARMAAN II) project across two states in Nigeria:
- Adamawa, and Gombe.
The SARMAAN II intervention involves the biannual administration of Azithromycin to children aged 0–59 months in areas with high Under 5 mortalities, such as Adamawa, and Gombe State.
We are recruiting to fill the position below:
Job Title: Finance Support Assistant
Location: Gombe
Objective
To provide robust, hands-on finance support during the Mass Administration of Azithromycin (AZM MDA) campaign Across all the implementing States by ensuring timely documentation, processing, and disbursement of payments related to MDA, logistics, and service delivery across all LGAs.
- In addition to supporting the Country office finance officer in documentation processes, timely submission and archiving of support documents with the compliance unit.
Purpose of the Assignment
The Finance Support Assistants will:
- Provide clerical and administrative finance support throughout the campaign period.
- Facilitate and track payments related to MDA activities, and logistics.
- Ensure accuracy and completeness of financial documentation in accordance with donor and MC internal policies.
Methodology:
The methodology for this assignment entails providing targeted financial support to the State Finance Officer across MDAs in Gombe and Adamawa States.
- In Adamawa State, one Finance Assistant will be responsible for 10 LGAs, while the other will oversee 11 LGAs.
- In Gombe State, one Finance Assistant will cover 5 LGAs while the other will cover 6 LGAs.
Each assistant will support payments for an estimated 5,000–6,000 campaign personnel. Responsibilities will include documentation review, payment tracking, schedule preparation, and compliance monitoring in collaboration with the state finance officer.
Key Responsibilities
Daily Tasks:
Review all transactions and ensure completeness of documentation and required approvals.
Review attendance records using the approved database and prepare accurate payment schedules for AZM Campaign personnel, ensuring that schedules match both the attendance sheets and the database.
- Prepare payment vouchers and ensure proper cost classification and coding.
- Receive payment advice and attach to relevant documents for proper filing.
- Collaborate with the Finance Officer to ensure that payment vouchers (PVs) are raised with all supporting documents and are properly filed.
- Advise the Finance Officer on financial issues and flag areas of concern, proposing potential solutions.
- Maintain an Excel journal template to record all completed payments and share with the Finance Officer weekly for posting.
- Safeguard the organisation’s resources by thoroughly reviewing all payment requests, TAFs, and PRFs in compliance with the Malaria Consortium Manual, Policies, and Procedures.
Follow up on the stock balance of financial forms (e.g., arch files, stamp, pins, clips,) and make timely requisitions to prevent stock-outs.
Weekly Tasks:
Follow up with finance officer and dotted line supervisors for pending documentation that would enable achievement of deliverables.
- Prepare and submit payment schedules for MDAs by LGA.
- Review supporting documents before submission to the country office for archive.
- Maintain and update trackers for paid vs pending claims by activity and LGA.
- Track and receive all invoices from suppliers and vendors, process invoice authorisation forms and process payments with appropriate approvals.
- Assist with Failed payment tracking and reconciliations.
- Generate weekly summary reports of all finance activities.
Consultancy requirements
A graduate preferably with a degree in Finance, Accounting, Business Administration or any social science course
- Computer literate preferably at intermediate level–use of Excel and Word
- Excellent numeracy, written and verbal communication skills
- Exceptional attention to details and accuracy
- Ability to work independently in an organized manner but within an integrated team.
Closing Date:
20th April, 2026 (5:00pm).
How to Apply
Interested applicant can apply via this link
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