Program Assistant at Nutrition International
About the role
The Program Assistant is to provide high-quality program, project coordination and administrative support that enables the effective planning, implementation, monitoring and reporting of Nutrition International’s programs.
- The Program Assistant ensures efficient coordination of grants, contracts, meetings, budgets, documentation and program operations while maintaining compliance with organizational policies, donor requirements and internal systems.
Responsibilities
Assist Program Officers with documentation required for programme activities in accordance with the Program Finance Processes and Procedures Manual.
- Prepare and process grant agreements, contracts, purchase requisitions, purchase orders, travel authorizations, travel letters, project extensions, amendments, and close-out documentation.
- Lead the preparation of contracting documents, including P-REQs, PRFs, Project Closure Sheets, draft contracts in CLM, and travel letters.
- Support programme activity implementation through field travel, participant registration, attendance lists, and participant payment documentation.
- Coordinate logistics for meetings, workshops, trainings, and field activities.
- Arrange participant registration, travel logistics, and payment documentation.
- Support procurement and logistics activities, including sourcing quotations and preparing procurement documents.
- Arrange vehicle hire and liaise with vendors in line with procurement policies.
- Obtain competitive quotations, maintain procurement records, follow up with suppliers, and ensure timely delivery of approved goods and services.
- Assist the line manager with scheduling programme meetings and attend meetings to take detailed notes when required.
- Support effective programme documentation, coordination, and reporting.
- Contribute to ensuring that programme activities are implemented efficiently and within approved procedures and timelines.
Requirements:
Bachelor’s degree in business administration or other related field from a recognized university or an acceptable combination of education and experience.
- 3 - 5 years of relevant administrative and program support experience
- Experience working with the Microsoft Office suite.
- Experience working with database, an asset.
Other Specific Skill Requirements
- Ability to plan and organize work to meet deadlines
- Ability to accommodate to new situations within the organization (flexibility)
- Ability to work under pressure
- Excellent interpersonal skills
- Excellent communication skills, both orally and in writing
Benefits
- A competitive market pay, health benefits, pension plan, flexible work hours, vacation, support for learning and development opportunities and health and wellness.
- We offer a collaborative and engaging work environment.
Safeguarding Commitment
Nutrition International upholds a zero-tolerance policy on safeguarding concerns and sexual exploitation, abuse and harassment (SEAH).
- Following the principles of the Inter-Agency Misconduct Disclosure Scheme, reference checks will include safeguarding verifications with previous employers.
- By applying to this position, candidates acknowledge and consent to these reference checks being conducted with previous employers.
- Please note that all our offers are conditional subject to appropriate screening checks and satisfactory reference checks.
Salary & Benefits:
Salary: ₦12,635,436 – ₦14,500,000 per annum.
Benefits:
- Health benefits
- Pension plan
- Flexible working hours
- Vacation
- Learning and development opportunities
- Health and wellness support
- Collaborative and engaging work environment
Location: Abuja, Nigeria
Deadline for Submission: 25th September 2026
How to Apply
Interested applicant can apply via this link
