Data Clerk at Malaria Consortium - NAIJA STICK

Data Clerk at Malaria Consortium

Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the prevention, control and treatment of malaria and other communicable diseases among vulnerable populations.

• Our mission is to save lives and improve health in Africa and Asia, through evidence-based programmes that combat targeted diseases and promote universal health coverage.

We are recruiting to fill the position below:

Job Title: Data Clerk

Location: Abuja (FCT)

Employment Type: Part-time

Job Summary

Malaria Consortium (MC) is one of the world’s leading non-profit organizations dedicated to the control, prevention, and eventual elimination of malaria and other communicable diseases.

• Since its establishment in 2003, MC has worked across Africa and Asia to improve health outcomes through evidence-based programming, health systems strengthening, operational research, and community-level interventions.

Purpose of the Assignment

The purpose of this assignment is to restore order, safety, structure, and integrity to Malaria Consortium’s document storage facility and project documentation system through:

• Sorting, arranging, scanning, classifying, filing, and archiving of Ondo ITN and other project documents
• Establishment of a compliant, auditable, and secure document management structure

Qualifications and Experience

Essential:

Minimum of National Diploma (ND) or equivalent; additional training in records management, data management, or office administration is a plus.

• At least 2–3 years of experience in document handling, filing, and data entry.
• Experience in sorting, classifying, and archiving project documents.
• Familiarity with physical and electronic filing systems.

Basic computer skills (Microsoft Word, Excel, email) and ability to use document management tools.

• Attention to detail, accuracy, and ability to maintain confidentiality.

Scope of Assignment

The Technical Assistants (Data Clerks) shall support the Compliance and Documentation Units to:

Sort, classify, arrange, scan, and organise all Ondo ITN and other project documents by project, state, year, month, activity type, document type, and department.

• Attach and match all relevant supporting documents to their corresponding payment vouchers and payment advice to ensure completeness of financial documentation.

File documents serially in hard-copy arch files and clearly label each file by:

• Project
• State
• Month
• Year
• Document type

Specific tasks for consultant

The consultant will support the Compliance Unit with document management and compliance record organization. Specific tasks include:

• Sort and arrange compliance documents in containers/boxes using agreed categories (project, year, donor, document type)
• Label containers clearly and maintain an index/list of contents per container
• Move sorted documents into the designated physical storage location (shelves/cabinets/records room) in an organized manner
• File documents neatly in physical storage using a consistent structure for easy retrieval
• Scan hardcopy documents where required and save them in the approved electronic folder structure

Apply standard file naming conventions and ensure scanned copies are clear, complete, and properly aligned

Update document registers/trackers to reflect physical storage location, container number, and scan status

• Conduct quality checks to confirm documents are complete, signed/approved, and correctly filed
• Identify and flag missing, incomplete, or damaged documents for follow-up
• Ensure confidential handling and secure storage of sensitive documents at all times

How to Apply 

Interested applicant can apply via this link 

Apply Now